Possession Reporting Administrator (0679)

Possession Reporting Administrator 

Are you ready to play a pivotal role in shaping the future of the UK's transport infrastructure? At Octavius, we are proud to be a leading civil engineering organisation, renowned for delivering safe, sustainable, and efficient transport solutions across the country. Our commitment to excellence is matched only by our dedication to our people and the communities we serve. As we continue to expand our impact within the rail sector, we are seeking a highly organised and proactive Possession Reporting Administrator to join our Rail IP Frameworks team. This is your opportunity to be at the heart of critical rail projects, ensuring compliance, visibility, and seamless delivery in a fast-paced, collaborative environment.

You'll be working on…. (what your role and responsibility is)

As the Possession Reporting Administrator, you will provide essential administrative support focused on track access planning and rail interface data collation and reporting. Your work will ensure visibility and compliance with industry standards and customer track access assurance requirements. You'll monitor day-to-day compliance with Octavius Rail Assurance processes, escalating any issues as needed. Key responsibilities include coordinating on-call and out-of-hours contact information, maintaining compliance measures, managing weekly site visit communications, and supporting critical rail temperature responses, risk assessments, and planning checks for OTP and ALO activities.

You'll work with… (because relationships are important)

You'll collaborate with a team of highly motivated, dedicated professionals delivering projects across a variety of frameworks. Our clients include major industry partners and stakeholders within the rail sector, and you'll play a key role in ensuring our projects meet the highest standards of safety, assurance, and delivery.

You'll receive…. (because we value you)

We offer a competitive rewards package, including a  Private Healthcare, Pension, Life Assurance cover, 25 days Annual Leave (and a day off for your birthday). You'll also have access to Hybrid working where possible, an enhanced Paternity & Maternity package and the opportunity to develop yourself personally and professionally.

About you…. (what you are skilled at)

You are a determined, tenacious, and resilient self-starter who is well-organised and leads by example. You're a good listener, solutions-focused, and process-driven, with a positive outlook and a good sense of humour.

You'll bring… (your wealth of experience & qualifications)

• Strong IT skills, particularly in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams)
• Excellent analytical and critical evaluation abilities
• Clear written and verbal communication skills
• Experience managing information and document control systems
• An understanding of rail planning and operations (advantageous)
• GCSEs in English and Maths