Learning & Development Administrator (0827)

12-month Fixed Term Contract
Location: Winchester (flexible, minimum 1 day per week in the office)

We're looking for a highly organised Learning & Development Administrator to support training coordination and compliance across Octavius, with a particular focus on our Regional Civil Engineering (RCE) business.

RCE is the self-delivery arm of Octavius, supporting our Rail and Highways projects, as well as external clients across the UK. With ambitious growth plans, it's an exciting time to join and support the business to deliver at its best.

The role

In this role, you'll take ownership of training administration for RCE, while also supporting the wider Learning & Development team with core processes and activities.

You'll ensure our people are trained, compliant and ready to deliver by managing training records, booking courses and coordinating activity through our systems. Alongside this, you'll support the L&D inbox, induction administration and day-to-day queries from across the business.

This is a fantastic opportunity for someone who thrives on organisation, enjoys working with systems and data, and wants to take real ownership. We're open to a wide range of backgrounds, whether you're a graduate, returning to work, changing career, or looking for a flexible role that fits around your life.

Key responsibilities

• Maintain accurate and up-to-date training records within the Learning Management System
• Monitor training expiry dates and proactively manage renewals to avoid lapses
• Coordinate training bookings, particularly for plant and safety-critical qualifications
• Upload and manage certificates and ensure records are audit-ready
• Manage the L&D inbox, responding to queries and supporting the business
• Support company induction and onboarding administration
• Work with managers and stakeholders to prioritise training based on risk and operational need
• Produce reports on training compliance, upcoming expiries and associated risks
• Identify opportunities to improve processes and strengthen how we manage training

What we're looking for

This role is all about organisation, ownership and reliability.

Essential:

• Strong administrative skills, with excellent attention to detail
• Highly organised, able to manage multiple tasks and priorities
• Confident using systems, technology and Microsoft Office, especially Excel
• Reliable and proactive, someone who takes ownership and follows things through
• Strong communication skills to work with a range of stakeholders

Desirable:

• Experience in L&D, HR, compliance or training administration
• Experience using a Learning Management System, for example UKG Learning
• Understanding of training compliance within operational or safety-critical environments

Why join us?

• Flexible approach to working hours, we welcome a range of working patterns
• Opportunity to take ownership of a clearly defined area and make a real difference
• Support a growing business delivering critical infrastructure projects, helping teams stay compliant and perform at their best
• Work as part of a collaborative and supportive People team

Selection process

Two-stage interview process, a Teams interview followed by a practical assessment to demonstrate your administrative skills.

Apply now

If you're someone who takes pride in staying organised, enjoys making things run efficiently, and wants to play a key role in supporting our people to stay safe and compliant, we'd love to hear from you.

Inclusion and diversity are important to us, we are an equal opportunities employer and value difference. We want and will continue to build an inclusive environment where our people thrive. We firmly believe constantly striving to build a truly diverse workforce is what makes us a strong business and will enable us to continue to solve important problems and deliver unrivalled value to both our customers and clients. If you need any specialist support throughout your application, we will work with you where we can to support your journey with us.