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Fleet Administrator

We are recruiting for a Fleet Administrator to join us here at Octavius.

We are a leading civil engineering organisation delivering safe, sustainable, and efficient transport solutions across the UK.

You'll be working on…. (what your role and responsibility is)

Providing essential administrative support to ensure our fleet operation runs efficiently, accurately, and remains fully compliant. You'll support the Fleet Manager with day‑to‑day administration, including maintaining fleet databases, managing fuel cards, coordinating vehicle allocations, and supporting licence checks, expenses and defect management. You'll also play an active role in improving processes and supporting the wider business.

You'll work with… (because relationships are important)

A collaborative and supportive Supply Chain and Fleet team, working closely with the Fleet Manager and wider internal stakeholders. You'll also liaise with external suppliers to help ensure the smooth running of our fleet across multiple projects and frameworks.

You'll receive…. (because we value you)

We offer a competitive rewards package, including Private Healthcare, Pension, Life Assurance cover, 25 days Annual Leave (and a day off for your birthday). You'll also have access to Hybrid working where possible, an enhanced Paternity & Maternity package and the opportunity to develop yourself personally and professionally.

About you…. (what you are skilled at)

You're highly organised, detail‑focused, and comfortable working in a busy environment. You take pride in delivering accurate work to deadlines, communicate confidently with a range of stakeholders, and enjoy being part of a collaborative team. You're proactive by nature and keen to suggest and implement improvements where possible.

You'll bring… (your wealth of experience & qualifications)

Previous experience in an administrative role
Strong organisational and prioritisation skills
Confidence using Microsoft Excel and Word (intermediate level)
A high level of accuracy and attention to detail
The ability to communicate effectively with internal and external stakeholders
Good proficiency in English and Maths

Inclusion and diversity are important to us, we are an equal opportunities employer and value difference. We want and will continue to build an inclusive environment where our people thrive. We firmly believe constantly striving to build a truly diverse workforce is what makes us a strong business and will enable us to continue to solve important problems and deliver unrivalled value to both our customers and clients. If you need any specialist support throughout your application, we will work with you where we can to support your journey with us.

Closing Date:

Salary: Competitive / Based on experience

Department: Supply Chain

Contract Type: Permanent

Working Pattern: Full time

Main Location: Reigate, Surrey, United Kingdom

Additional Locations: Reigate

Apply Now

Fleet Administrator (0797)